The Office Fellow assists in the administration of several aspects of the Phuket Has Been Good to Us Foundation. Reporting directly to the Director of Operations, the Office Fellow will be responsible for, or a collaborator in, departments including but not limited to:
- Development, Fundraising Campaigns, Event Coordination and Relationship Building
- Communications and Marketing
- Administrative Tasks
Development, Fundraising Campaigns, Event Coordination and Relationship Building
- Assist in planning and coordination of fundraising campaigns
- Conduct research for and coordinate applications to grant providing organizations.
- Assist and collaborate in organizing special events conducted for the purpose of advancing the Foundation's general mission of improving the lives of the children of Phuket; advancing the public exposure and notoriety of the Foundation; advancing the efforts of the Foundation's fundraising activities, including functions for donors and/or potential donors
- Maintain and build relationships with local businesses and the community
- Develop relationships with other groups on the Island and manage various activities with them.
- All Foundation staff should seek the assistance of volunteers and supporters of the Foundation in conducting events as well as in maximizing media exposure of and public participation in events.
Communications and Marketing
- Assist in the development and maintenance of the database of all donors, supporters, prospective donors, etc.
- Assist in ensuring that all donors receive thank you letters and other appropriate communications
- Maintenance of Facebook, LinkedIn and other social media sites
- Daily maintenance of website
- Compile, write, edit and manage dissemination of quarterly newsletter to all constituents
- Liaise with local media outlets and publications to ensure that all happenings receive full publicity
- Develop marketing materials as and when required along with Director of Operations
- Manage all sites and listings where the Foundation is listed, including job postings.
- Disseminate weekly news blast.
- Liaise with and act as point of contact with all local and online media channels.
Administrative
- Serve as first contact to visitors of Foundation's main office
- Clerical tasks associated with the general calendar for all important organizational tasks, keeping all personnel aware of upcoming events
- Serve as information technology point of contact and support for internet and phone.
- Manage all hardware requirements and servicing.
Skills & Qualifications
- Candidate must have at minimum a Bachelor's degree from an accredited university
- Experience in a special events capacity and experience in fundraising program administration preferred.
- Ability to handle multiple tasks, projects, and schedules.
- Ability to respond appropriately and immediately in tight timeframes
- Clear and concise verbal communication skills; excellent writing skills and the ability to communicate effectively with people at all levels.
- Flexibility and adaptability to operate effectively in a fast-paced environment; evening and weekend work, as required.
This is a 6-month contracted volunteer position. The individual receives accommodation, visa, work permit and local transportation in lieu of salary.
