Executive Management Associate

ABOUT AMPHS

The Academy of Medical and Public Health Services is a grassroots nonprofit organization working to enhance healthcare accessibility among underserved communities in the New York City area. We currently work primarily in the immigrant community of Sunset Park, Brooklyn, where over a quarter of the population is uninsured and nearly one-third suffers from chronic health conditions. As an entrepreneurial community-based organization, we are trying to fill in the gaps where the health care system leaves off. We do this by engaging in the community, researching their health care needs, offering free health screenings, health care assistance, education workshops, and community preparedness training, and connecting them with the resources they need--regardless of their immigration status. We are currently seeking candidates for long-term volunteers and Summer 2013 internships, who are seeking to become part of a dynamic team to innovate and implement new and existing programs. Candidates will be working both remotely, in the office, in the field, and at events.

POSITION DESCRIPTION

The Executive Management Associate will be working directly with the President & Chief Executive Officer, and will be responsible for the implementation, development, and administration of the various programs at the Academy of Medical and Public Health Services. Responsibilities may include assisting with financial strategy and management, research, teaching assistance, translation of course material, drafting memos and administrative protocols, event coordination, and public outreach. While the position includes administrative tasks, the candidate will have the opportunity to learn about the different aspects of managing an entrepreneurial nonprofit organizing in an hard-to-reach immigrant community. The Executive Management Associate will report directly to the President & CEO.

Primary Responsibilities:

• Communicate with chief officers and the Executive Management team to gather divisional updates and regular operational plans
• Actively partake in the strategic planning, development and financial management process
• Perform consistent analyses and reports of organizational performances using key performance indicators
• Contact outside agencies, organizations, or individuals to follow up with partnerships, meetings, and program information; coordinate schedules and meetings and take meeting minutes
• Assist in performing variance analysis & budgeting and reports & financial control analysis
• Assist the Chief of Staff and CHRO in managing staff records and personnel issues, as needed
• Manage subleasing accounts
• Participate in executive projects
• Present culminating presentation to senior staff at the end of the internship period summarizing project results

Qualifications:

This position does not require any prior experience in administration, but it is preferable. Candidates should have completed one year in an accredited undergraduate program. Candidates must be able to demonstrate strong leadership and organizational skills and be familiar with basic computer programs, such as Word, Excel, PowerPoint, and email clients. Knowledge in financial management & budgeting, Adobe Photoshop, Adobe Acrobat Professional, graphic design, and/or foreign languages is a plus. The Executive Management Associate should be able to demonstrate competence in writing and communication, as he or she will be drafting administrative documents and communicating with chief officers, clients and outside agencies. Applicants to this position will be asked to submit a short writing sample.

DEADLINES

March 16, 2013 for summer 2013 internships. Rolling application deadline for those interested in a long-term volunteer opportunity (>6 months).