Sara K. Woods
SaraWoods1288@gmail.com
Administrative Professional holding a six year record of supporting multiple Senior Level Executives and managing offices in fast-paced, deadline heavy environments while remaining focused, composed, on task and courteous.
Professional Experience
Washington, DC Operations Coordinator
BLDS, LLC Philadelphia, PA
July 2011-July 2012
- Responsible for overseeing day-to-day operations for an Expert Analysis, Testimony, Consulting firm's small satellite office in Washington, DC
- Prepared materials for client meetings, drafted correspondence, maintained confidential files
- Executive Assistant to Dr. Bernard Siskin, CEO; accepted correspondence and mail on his behalf, maintained expense records, answered phone and emails
- Heavy calendar management and travel plans for Dr. Siskin, arranged meetings in Washington
- Relayed messages to Philadelphia office, ensured client paper work was filed properly in Washington or Philadelphia, apprised Human Resources Director of personnel matters
- Maintained office supplies and computers; responsible for trouble-shooting I.T. issues
- Traveled to Philadelphia office as necessary
Executive Assistant
Hager Sharp, Inc. Washington, DC
March 2010-July 2011
- Provided administrative support as sole Executive Assistant to President & CEO, Chief Operating Officer, and Senior Vice President at an employee-owned communications and public-relations firm
- Worked closely with C.O.O. in carrying out the daily operation of an office of 50 employees
- Human Resources duties include updating company policies and handbook, corresponding with job applicants, arranging interviews and checking references, compiling new hire paper work and reviewing company polices and benefits with new employees, registering new employees for health benefits, and maintaining labor postings as required by law
- Prepared confidential materials for the Board of Directors
- Managed multiple executives' calendars and managed conference room schedule
- Proofread, edited and formatted documents including business correspondence, company policy manual, proposals and company website news releases, dfrafted and wrote office SOPs
- Participated in the RFP process, from proper assembly to ensuring response met RFP labor specifications. Searched in print and online weekly for new RFP opportunities
- Maintained relationships with all office vendors and building management
- Ordered all office and kitchen supplies according to inventory
- Planned events ranging from luncheons at the National Press Club to receptions and large meetings in the office and staff functions
- Kept abreast of approaching industry award deadlines and initiated the entry process
- Managed and participated in all aspects of moving of the firm to a new location, including cataloguing 20 years' worth of files, determining technology and phone needs for the new office, updating company records and notifying all clients and vendors of move and working with architects and project planners
- Supervised receptionist and ensured phone lines were attended to at all times
LEED Assistant (Contract position)
Green Building Certification Institute, U.S. Green Building Council Headquarters, Washington, DC
September 2009 to February 2010
- Updated international project certification database as projects met requirements
- Responded to or redirected emails seeking help with certification process
Administrative Assistant
Louis Dreyfus Property Group, Washington, DC
November 2006 to July 2009
- Provided administrative support to six senior level executives, including company President and Vice President, at firm's Washington Headquarters
- Assisted with Human Resources needs such as distributing time sensitive memos, maintaining up-to-date labor postings, performing recruiting for new hires and hiring temps, and assembling new employee packages
- General office duties included drafting correspondence, answering multi-line phone system, maintaining executive calendars, copying, maintaining files and schematics, making travel, hotel, and meal arrangements, preparing expense account reports, sending out time-sensitive and confidential materials including Federal Government correspondence, arranging meetings, catering, and coordinating broker events
- Addressed I.T. and phone issues, and worked closely with the I.T. help desk
- Prepared grant applications and award entries
- Submitted tenant work order requests to database and notified building engineers and property manager of urgent tenant requests. Monitored property management database and tracked work orders to ensure completion
- Compiled expense reports for multiple executives
- Assisted the accountant with coding invoices per budget and prepared "check runs" submitted to the corporate office; created purchase orders
- Worked with the New York marketing department as "DC liaison" to manage marketing materials, maintain inventory of brochures, tenant handbooks and operate virtual tour programs on MAC software; arranged broker events
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Assistant Manager
April 2005-October 2006
Merkado Kitchen/Eatwell DC, Washington, DC
- Duties included leading staff meetings, supporting the owner and general manager, addressing customer needs, supervising staff, working closely with the chef and supervising food presentation and quality, serving customers, retaining thorough knowledge of food and wine, and producing nightly reports and deposits
Computer Skills
Proficient in MS Office Word, Excel, Outlook, Publisher and Power Point
Well versed in Social Media and using Social Media Tools
Education
Pursuing BS in Sociology, Minor in Communication Studies
- 2002-2004 Towson University, Towson, Maryland
- 2001-2002 Salisbury University, Salisbury, Maryland
Internship
Spring semester, 2001
Delaware Coast Press. Rehoboth Beach, Delaware.
- Newsroom intern responsible for converting press releases and community announcements into newspaper format; wrote feature article on local author
Projects of Interest
- On behalf of Hager Sharp, assembled respected panelists for discussions at the National Press Club featuring speakers including Secretary of Education Arne Duncan and the Former Head of the President's Council of Economic Advisors, Christina Romer.
- Prepared grant application for green roof funding through the DC Greenworks/District Department of the Environment's Watershed Protection Division Green Roof Subsidiary Program. Grant was awarded to my employer, Louis Dreyfus Property Group.
